Month: January 2022

How to Find the Right Venue for Your Event

Whether a family, charitable, or corporate event, it brings your guests into a physical space and creates a unique bond. Events are important because they give people something crucial to talk about, such as discussing your company’s goals for 2022.

The communal feeling allows your guests or employees to take inspired actions. That’s why it is crucial to choose the right venue for your event. Today’s article will give you some practical tips to get the job done adequately. Read on!

Suitable Location

According to Applause Conferences, a reputable event planning and management company, the venue’s location is a critical factor to consider when planning your event. We recommend considering travel costs and convenience when deciding a venue for your family or corporate event.

To streamline the entire process, perform thorough research online to find an experienced event planning company like Applause Conferences. Our professional team chooses the venue for your event based on specific requirements.

We consider the distance from airports, affordability, low crime rates, lodging availability, etc., to ensure you get the most out of your event. In addition, we focus on reliable transportation options for your guests’ convenience, giving you peace of mind.

Venue Capacity

Overestimating the venue’s capacity needs is better than underestimating. For example, if you have planned to invite at least 200 attendees, choose a venue with a capacity of 300 people.

The purpose is to ensure enough space, allowing you to find additional guests because some attendees might show up and register on the event’s day. At the same time, choosing a venue with ample space offer additional breakout rooms.

That way, your participants can meet in smaller groups for collaboration and discussion about your company’s important agenda. Remember, flexibility in this regard is essential to mitigate the risk of capacity issues.

Although Applause Conferences’ experts don’t recommend it, you can stream the main event to the venue’s breakout rooms to fit more people and achieve comfort and convenience. Our professional team can help you research and choose a venue with a suitable capacity.

Essential Amenities

In addition to the suitable location and capacity, it is crucial to consider the number and quality of essential amenities. The purpose is to ensure everything goes smoothly and conveniently without any event management issues. Applause Conferences’ experts recommend considering the following crucial amenities:

Catering

Have you planned to provide food and drinks to the event’s attendees? If yes, choose a venue with reliable catering services. You can also hire a third-party catering service or benefit from the on-site service.

Applause Conferences suggests going for the venue’s catering service because this will cost less if the venue offers packages. Our qualified staff can give you a list of local caterers and their rates, allowing you to compare them and choose the one that best fits your needs.

Audio-Visual Equipment

Audio-visual equipment is an integral part of any event, including corporate events. Instead of buying or renting the equipment, we recommend using the venue’s speakers, lighting, video tools, microphones, etc., to save money. Remember, renting or buying audio-visual equipment is expensive, especially if you have a limited budget.

Tables and Chairs

Renting tables and chairs is as costly as audio-visual equipment for your event. That’s why narrow down your list of venues and select the one that provides quality tables and chairs for your guests. Make sure the tables and chairs are customizable according to your event’s theme.

Convenient Parking

Choosing a venue with convenient parking creates a great first impression on your attendees because they don’t worry about their vehicles’ safety. Keep in mind that the design and management of the venue’s parking affect your event’s success.

Applause Conferences’ qualified and skilled team of professionals can help you choose a venue for your event with well-designed and maintained parking to give peace of mind to all the attendees. That way, you can create an impression of smart management and showcase that you are mindful of all aspects of the event.

Internet for Your Guests

Many individuals and businesses book a hotel venue for their events. Although they consider a wide range of factors, one thing they often forget is the fast-speed internet facility for their guests. The standard hotel Wi-Fi connection is not enough to manage your guests’ internet needs.

Therefore, choosing a venue with a dedicated Wi-Fi signal for corporate events is crucial. For instance, if you are hosting a meeting where corporate staff from cities and countries will join through video conferencing tools, such as Skype or Zoom, you will need reliable internet with a data transfer speed of up to 20 Mbps.

Final Words

Applause Conferences is a reputable event management company with years of experience planning and executing large-scale corporate meetings, conferences, and special events. If you want to run your event smoothly and achieve your desired goals, use our services to reduce stress and facilitate your guests to enjoy the event. Contact us today

Communicating your 2022 Plans to your Team, the Importance of the “Kick off” Conference

According to Statista, there are over six million small-medium businesses in the United Kingdom. The U.K. government states that small businesses generated £1.6 trillion in 2020 despite the challenges posed by the Covid-19 pandemic.

According to Scottish Financial News, more than 600,000 small companies in 2020-2021 were at risk of shutting their business operations due to the pandemic. Therefore, any company must focus on survival methodologies to stay afloat in the market.

Every business benefits from a kickoff conference because it provides a fast, effective, and engaging format, allowing everyone to understand the project’s mission, plan, goals, and logistics.

Thanks to the mass vaccination campaigns, businesses are getting back on their feet in the last quarter of 2021. Therefore, it is crucial for you, as a business owner or manager, to communicate your 2022 plans to your team by holding a successful kickoff conference.

The purpose is to discuss new ideas, share concerns, and create a sophisticated approach to get the most out of your plans in the coming year. A kickoff conference allows you to answer the following questions and gain insights to streamline your business processes and generate higher returns on investments (R.O.I.s).

  • Why is the project critical for my company?
  • What does my team needs at the kickoff to streamline the business operations?
  • How can I make my team actively involved in the 2022 company projects?
  • How do I make team-oriented and business-focused decisions?
  • What are the threats to mitigate and opportunities to explore in 2022?
  • What questions will my team have during the kickoff conference?

The Importance of Kickoff Conference

The kickoff conference is essential for your company, allowing all the stakeholders to start a new plan, phase, or project. The conference includes high-level stakeholders, from business owners, C.E.O.s, project managers, sponsors, and other team members.

The purpose of the conference is to communicate and present the company’s goals, processes, operations, and other crucial tasks for 2022 to your team. So, the kickoff conference is a powerful tool or method to encourage your team members to understand the plan/goal and analyze the strategies to achieve the objectives.

Besides, it enables you to establish communication strategies between your team members and clients and finalize the timelines for each objective of the project you will run and complete in 2022.

That way, you ensure every team member is on the same page and comprehends the plan, leading to successful project completion without missing the deadlines. It is crucial to conduct the kickoff conference in person or virtually, such as over the phone or video conferencing tools, to get the job done adequately.

Remember, the conference usually starts with introducing each team member, followed by recapping the project’s goals and strategies. The meeting ends with logistical considerations, tools, and proposed timelines, budget, and communication techniques.

Team Introduction

Team introduction is the first part of the kickoff conference, allowing you and your team members to meet all the stakeholders and discuss their individual roles. Make sure you introduce your company and team members. The purpose is to ensure everyone participating in the meeting gets a better idea of how the team will carry out the project and complete it within the defined timeline.

Process Evaluation

Process evaluation is an integral component of your kickoff conference for 2022. It allows you to assess the potential processes your team will implement and carry out during the project. The purpose is to deliver adequate results to your clients and positively impact your business, leading to higher R.O.I.s.

All this translates to improving the overall bottom line of your company. According to Applause Conferences, a licensed, reputable, and professional corporate event Management Company in the U.K., the kickoff conference allows you to give detailed explanations on each phase of the project or plan to your stakeholders, team members, and clients.

Streamlined Communication

Defining communication channels and incorporating suitable strategies in the kickoff conference allows your team members to understand how they communicate and interact throughout the project phases.

The purpose is to smoothly run the project, mitigate risks, explore and leverage opportunities, streamline each phase, and complete the project on time within the defined budget. Communication is critical for resolving conflicts and working as a team.

So, your kickoff conference is an excellent way to communicate your project/plan goals and objectives for 2022. Not only do you convey the types of resources your company requires to speed up the progress, but you also get feedback from your team members.

Analyzing the feedback allows you to gain insights and change your plan and communication methods to make the entire project team-oriented. In addition, the kickoff conference also enables you to communicate with your clients in person or via phone, video conferencing tools, etc., to clarify everything.

Set an Appropriate Timeline

The timeline is the touchstone of any project a company runs. So, business owners and project managers with effective timelines for their S.M.A.R.T goals can leverage the entire project, leading to higher R.O.I.s and overall improved business’s bottom line.

The kickoff conference is an effective way to present the timelines for each phase of the project. When your team understands the critical aspects of each timeline, they can implement practical methods to get everyone involved and work smoothly.

Why Choose Applause Conferences?

Applause Conferences is a reputable corporate event management company with years of experience holding successful conferences for hundreds of companies, allowing them to achieve their kickoff meeting goals.

Unlike other companies, Applause Conferences has an experienced team that uses their expertise and state-of-the-art, cutting-edge tools to make the conference professional, result-driven, and successful. Here are a few reasons to hire Applause Conferences.

Saves Money and Time

Many companies believe that organizing the kickoff conference themselves will save time and money. However, this is a misconception. Organizing and holding a corporate event is a daunting task, especially when you have other things to take care of within your company.

Our professional team has a vast network of vendors, venue owners, and suppliers in the U.K. We can get the job done professionally, efficiently, and quickly without breaking the bank. Applause Conferences’ experienced team will ensure your kickoff conference goes smoothly in a personalized environment that suits your needs.

Although planning your kickoff conference seems exciting, it can lead to complications because it involves plenty of things that require careful planning and preparation. The good news is that you can trust Applause Conferences corporate event Management Company to streamline the entire process. We will give you a detailed plan based on your requirements and make changes according to your feedback.

Experienced Team of Professionals

Applause Conferences, a reputable company in the U.K., has a team of experienced professionals with top-notch conference planning skills. Not only are our teams well-versed with the latest industry trends, but they can also give you a detailed plan within your budget.

Whether you run a small business or large corporation, the Applause Conferences team can give you peace of mind by taking care of everything, from deciding a world-class venue, conference room themes to audio-visual requirements, projects, and food/ food/beverages for the participants.

Final Words

A kickoff conference, when organized professionally, is the first step forward toward your project’s success in 2022. It allows your team members to know each other and clients to communicate and interact with the team.

Besides, a kickoff conference enables your company’s stakeholders and team members to understand the project’s goals, objectives, processes, methods, techniques, and tools to mitigate the risks and achieve each milestone within the specified deadline.

Applause Conferences’ team can plan your corporate event, such as a kickoff conference, to save you time, resources, and money. We ensure everything goes smoothly based on your specific needs and within your budget. Contact us today!

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